Recent updates
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Edit an employee's attendance
Updated onArticleTimeForge is a complete labor management system, with both attendance tracking and employee scheduling capabilities.
Using TimeForge, employees are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you'll need to modify or add to their time card.
Manager Guide Attendance
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View clocked-in employees
Updated onArticleTimeForge is an extensive and powerful employee time card entry and attendance tracking management package, and you can begin to see some of TimeForge's functionality by clicking on the Attendance tab. Many, but not all, of the employee attendance capabilities occur within the Attendance tab.
With TimeForge, you can add or edit employee attendance by date or employee, approve payroll for pay periods, export time punches to a third-party payroll company, and run numerous reports to review employee attendance. Additionally, TimeForge can monitor labor costs in real time.
Manager Guide Attendance
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Edit or delete a timecard entry
Updated onArticleTimeForge is a complete labor management system, with both employee scheduling and attendance tracking capabilities.
Using TimeForge, staff members are able to clock in and out, record tips, take breaks, enter mileage, and do many other operations to streamline labor management. And although most employees are great at remembering to clock in and out, occasionally someone forgets, and you'll need to modify a time card entry.
Manager Guide Attendance
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Distribute projections throughout the day based on Actual Sales figures
Updated onArticleYour sales vary hour-by-hour throughout the day. For example, you may do 50% of your sales between 5 PM and 8 PM. In TimeForge, you can keep track of your actual figures even down to the 15 minute interval to see exactly how these sales vary. You can also copy this varied percentage of your total daily sales when you're filling out manager projections.
Let's say you're projecting $20,000 of sales on Saturday. You can use your historical actual figures to determine the pattern of when you'll be selling. For example, let's say every Saturday you do 50% of your sales from 5 PM to 8 PM. After you tell the system to find this pattern, you can simply put your projected $20,000 in for the total sales on Saturday, and the system will distribute those sales based on the pattern. You would then see $10,000 distributed from 5PM to 8PM (or 50%) instead of evenly distributing the sales across all hours of the day.
Here are instructions on how to use this functionality.
Manager Guide Sales
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Import Sales from a CSV
Updated onArticleSometimes, typing sales information into each day or hour of your week can be a tedious process. TimeForge includes a CSV importer to make bulk data entry much easier. Follow these steps to import your sales with a CSV file:
Manager Guide Sales
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Import Sales Thresholds from a CSV
Updated onArticleTimeForge’s sales thresholds are a powerful tool to allow you to budget and monitor your labor costs. Using the sales thresholds, you can set up a target budget based on labor costs, labor hours, or labor shifts.
To easily import the sales threshold information, follow these steps:
Manager Guide Sales
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Enter your Actual Sales values
Updated onArticleYou may want to enter Actual Sales values to more accurately track sales figures for your business, which can help you predict future sales. Actual Sales figures can be analyzed and viewed in your TimeForge Reports. The ability to predict future sales enables you to build more profit-optimal schedules by estimating the amount of business you will encounter during a certain time period, reducing the likelihood of over staffing or under staffing.
Manager Guide Sales
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Forecast sales using weighted average variance
Updated onArticleForecasting your sales using a Weighted Average Variance is similar to calculating with Weighted Averages, except this formula actually lets you eliminate random outliers from being included in the calculations. TimeForge offers a very customizable Sales feature, and this lesson is designed to help you navigate through setting up a weighted average variance forecasting configuration painlessly. After configuring Sales Categories, you’ll likely want to consider setting up ShiftBuilder Rules so you can start generating schedules with the ShiftBuilder based on your Sales Projections.
Of course, if you need any further assistance, please don’t hesitate to contact us.
Manager Guide Sales
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Enforce the Labor to Sales Ratio
Updated onArticleThe TimeForge sales module is a powerful management tool with the ability to enforce your labor to sales ratio when you create an employee schedule. You are able to choose any sales category that you've previously set up to be enforced on the schedule. Furthermore, you can create as many sales categories as your business needs, and use TimeForge to make accurate sales forecasts so that you always know how much labor you have to work with.
Your labor to sales ratio provides you with a benchmark for how much profit your business is making. TimeForge can track your labor to sales ratio for convenient analysis. According to your settings and preferences, TimeForge can also TimeForge can alert you when your schedule costs exceed your schedule threshold (when a schedule is costing you more than you predicted).
Here's how you can enforce the labor to sales ratio on your employee schedule.
Manager Guide Sales
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Enter your Sales Thresholds
Updated onArticleYou may want to enter sales thresholds so that you can better analyze the profitability of your business. Sales Categories offer the ability to monitor your business operations in a quantifiable way. By paying attention to the measurable aspects of your business, you can streamline your operations and prevent surprises to your budget from sneaking up on you, especially with labor costs and accurate scheduling practices. The way you decide to use Sales Categories is up to you, as there are many options to experiment with.
For example, Joe, a grocery store manager, might want to monitor the number of items processed per minute at his store's registers. Like all managers, Joe does not want to have more employees on hand than are required for the amount of work to be done, so he wants to compare the number of items processed per minute to the number of cashiers working. Each cashier can process 100 items per minute. If the store is processing 1,000 items per minute, Joe needs 10 cashiers on hand to keep up with the amount of work to be done. But Joe only has 8 cashiers on hand! Should he call someone to come in to work? Well, if Joe has set his Sales Threshold appropriately to ten percent (1 employee is 10% of 10 items per minute), TimeForge will notify him that he is short-handed.
For example, by comparing Gross Sales to Labor Costs, you can have a benchmark to understand how well your business ran during a certain period of time. An optimal ratio of Gross Sales to Labor costs for your business might be 10, like Joe's.
Here's how to enter a desired threshold to a sales category.
Manager Guide Sales