Log into TimeForgeUpdated onArticle
TimeForge makes managers' lives easier by providing simple solutions to the difficult aspects of labor management. For employees, this also means painless access to work schedules, time cards, and other great features.
TimeForge is easy to use, and whether you're a manager or an employee, logging into your account only takes a couple clicks!
Getting Started Login and Password Help
Use the Daily Log to stay organizedUpdated onArticle
Keeping track of daily store logs, task lists, to-do items, and sticky notes can be tedious even for a small business. Add to that juggling maintenance visits, training events, human resource tasks, staff meetings, and other necessary items across multiple shifts (where the manager that scheduled the event may not be the manager responsible for the event) and you can quickly have what feels like a second full-time job.
Clear, organized communication among the management team and the rest of the staff is a requirement for every business, in any industry. As your business grows, keeping up with the pile of paperwork will not only become more difficult but also more critical for continued success. Fortunately, the TimeForge Daily Log is here to help you keep your business organized! This article will tell you how.
Getting Started Common Tasks
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Set up and receive email alertsUpdated onArticle
With its many communication features, TimeForge offers the ability to receive text message or email alerts for a variety of scenarios. You can have TimeForge notify you about things like when an employee clocks in early, before an employee reaches overtime, or when an employee schedule has been posted. You could even have any of your reports emailed to you at a certain time.
Manager Guide Profile Settings
Get started quickly with the Setup WizardUpdated onArticle
The TimeForge Setup Wizard makes getting started with TimeForge easy.
The wizard is designed to simplify the process of inputting information that TimeForge needs to help you manage your labor.
The Setup Wizard will walk you through setting up basic information about your company and staff, like basic staff information, a list of your positions, etc.
It also captures your location information, which is displayed on reports (printables), so you never need to worry about determining what schedule applies to which location.
How it works:
The Setup Wizard will also ask you some basic questions about how your store is organized. This information helps TimeForge more accurately customize our systems for your maximum convenience and ease of use. You shouldn't have to re-organize your business just to use our product; TimeForge customizes itself to your business. Our "fill in the blank" format saves you tons of time (money), and makes setting up your account easy and fast.
Information about your employees makes contacting them simple. Just enter their email addresses, and TimeForge automatically emails them with a prompt to set up their account. Once their accounts are set up, TimeForge can notify each employee (according to their preferences) via email, Facebook notification, and/or cell phone message. We make an automatic audit confirming that the employee received notification of the schedule. Never again will you hear, "I didn't know I was scheduled"!
After supplying position and employee information, your basic setup is complete - you're ready to start building a schedule!
Getting Started Common Tasks
Onboard new hires in TimeForge (one-page instructions)Updated onArticle
This full-color PDF cheat sheet can be saved to your desktop and used for training your hiring managers. It can also be printed and pinned next to the computer for easy reference. It covers the 6 simple steps of hiring in TimeForge using our built-in Applicant Tracking features.
Resources and Printables Resources
Approve or deny employee availability requestsUpdated onArticle
TimeForge managers and supervisors can easily approve or deny availability requests in bulk. All TimeForge users have the ability to request time off, or change their availability. These types of requests (which can affect the hours worked, PTO, or the schedule) must first be approved or denied, by a manager or supervisor at your location.
This guide will show you how to view the presence of pending requests on the TimeForge "Today" page, and then how to approve or deny those requests.
Manager Guide Employees
Approve your payrollUpdated onArticle
TimeForge is an extensive and powerful time and attendance management system. Many, but not all, of the time and attendance capabilities occur within the Attendance tab.
With TimeForge, you can add or edit attendance by date or employee, approve payroll for pay periods, export time punches to a third-party payroll company, and run numerous reports to review employee attendance.
There are several ways to manage payroll inside of TimeForge, and many users simply run one of the many payroll reports at the end of their pay period.
You can also manage the Approval process by approving time cards for a pay period, reviewing any sick, vacation, or PTO time, and then exporting payroll to one of our supported payroll providers. To use this feature, you must first have set up payroll periods for your location.
Manager Guide Attendance
[Archive] 2013 Release NotesUpdated onArticle
Pay Rate Report shows employees’ current and previous pay rates for fast comparison.
Sales Data can now show sales percentage and actual value based on projected sales at the same time.
Birthday Reminders allow managers to view current and next day employee birthdays.
Templates can now be made from any schedule length and shift configuration for complete customization.
Time Off Requests can now be limited to being made a maximum number of days in advance.
Pay Rate Changes can now automatically trigger an alert to be sent to selected managers.
Meal Penalties can now be designated within the schedule to avoid being counted as over-time.
Minimum Wage Report can be customized per location and allow managers to easily determine if combined wages and tips acquired by staff meet minimum wage requirements.
Holidays can now be designated as “working” or “non-working” with corresponding variances in pay.
Employee View now available to provide managers and supervisors with fast access to their own schedules.
We have also corrected some bugs and other oddities within TimeForge.
- Terminated employees can no longer be messaged via the TimeForge internal messenger.
- Notations are made to attendance when the time on the POS or biometric time clock is wrong (i.e.- If your POS system loses power and the time is reset to an earlier time while employees are clocked in. TimeForge will indicate the “clock in” and “clock out” times to be the same and will notify managers of the issues. The manager can then adjust the incorrect time and modify the attendance entries accordingly.)
What's New Software Updates
2022 Release NotesUpdated onArticle
Improvements and Fixes:
- Employee names with quotation marks should save properly in the employee information page.
- Resolved an issue that would sometimes reset an employee's home location.
- Resolved an issue that would sometimes prevent the display of form fields in the employee information page.
- Resolved issues on the employee form that would sometimes prevent changing or deleting an employee's email address.
- Fixed an issue that would prevent managers without location access to update an employee without a home location.
- Managers without payrate access can now hire employees if they have hiring permissions.
- Resolved an issue that sometimes prevented users from loading the Applicants page.
- Update to prevent Chrome from autofilling payroll ID field in employee profile.
- Careerjet job board integration is live! Anyone using TimeForge for Applicant Tracking and Hiring is already taking advantage of this integration.
What's New Software Updates