Recent updates
-
Get to know your Today Page
Updated onArticleThe Today Page displays important information about your TimeForge account, including pending, approved, and denied requests. The Today page also includes the ability to clock in / clock out (if enabled by management), information about upcoming schedules, availability, and possible shift swaps.
This guide will walk you through the features of your Today Page, from top to bottom. To get to the today page, simply click the Today tab in the left side navigation menu.
Employee Guide The Basics
-
Add an employee to multiple locations
Updated onArticleIn TimeForge, any employee can work at as many locations as you need them to. This gives you the power and flexibility of having the same employee able to clock in at any of your multiple locations, which is useful when you need to be able to divide your labor (and labor costs) across locations. It is also useful when you have employees that are frequently interchanged between different locations in a store.
Manager Guide Employees
-
Set blackout dates to prevent employee time-off requests for those days
Updated onArticleBlackout dates can be useful if you have days that you don’t want to allow employees to request time off, like holidays or high-volume business days. You can also use blackout dates to allow a limited number of requests. Here is how to set up blackout dates with TimeForge.
Manager Guide Employees
-
Rank employees and restrict shifts by skill level
Updated onArticleSkill levels in TimeForge allow managers and supervisors to rank employees based on their experience at each position. The higher the skill level, the more experienced the staff member. You can even use the skill level to help create an employee schedule.
Employees who work more than one position or job can have multiple skill levels. For example, an employee may be an excellent cashier (with a skill level of 5), but may be a manager in training (with a skill level of 2).
Manager Guide Employees
-
Assign an Internal Number and Internal Password to an employee
Updated onArticleInternal Numbers and Internal Passwords can be used in a few different areas of TimeForge to allow users to clock in and out of the system. This can be useful in situations where an employee has difficulty clocking in on a Biometric TimeClock due to callused fingertips, for example.
Assigning an internal number and internal password for employees is simple and only takes a couple of clicks. This can be done from the employee's profile.
Manager Guide Employees
-
Calculate labor costs for salaried employees
Updated onArticleThis guide will walk you through the process of setting up your salaried employees in TimeForge.
Manager Guide Employees
-
View your sent messages and see which employees have read them
Updated onArticleTimeForge offers a built-in messaging service to provide a quick and convenient way for employees and managers to communicate. Additionally, TimeForge Messaging offers a written record of any correspondence. To see if your message has been read, and by whom, follow the steps below.
Manager Guide Employees
-
Apply overtime to an employee
Updated onArticleNo matter how carefully you create an employee schedule and watch your labor costs, often times something comes up and your employees will accrue overtime (OT) hours. You can set the rate at which employees accrue overtime (like 1.5x, 2.0x the normal rate etc.) as well as when the overtime hours begin to accrue. There are two ways to change these settings:
- Universal OT settings, which affect every employee and every position,
- Or from the information page for each employee, which can override the universal settings (this is useful if you pay a few employees different overtime hours than others).
Here are the easy steps involved with both methods of applying overtime hours, beginning with the universal setting.
Manager Guide Employees
-
Set a user as an Administrative User
Updated onArticleIn TimeForge, Admin users are those users who aren't scheduled and don't clock in our out. Typically, business owners, HR staff, and accountants fall into this category. The key thing to remember about Admin users is that they don't appear on the employee list at the location level. You must go to the corporate level to view admin users. Here's how to assign someone the "Admin User" role.
Manager Guide Employees
-
Terminate an employee
Updated onArticleIn addition to the simple ways you can do things like create an employee profile and track attendance, TimeForge makes common HR tasks, such as hiring and terminating staff, a simple one-click process. The process involved to terminate an employee is very easy, and it is similar to how you would edit an employee's schedule. There are two ways to terminate an employee. By clicking the "Terminate" link or through the "Edit" link on the "Employees" page. The "Terminate" link will immediately terminate the employee. The "Edit" link provides you the option of setting a terminate date.
Here is how you can easily terminate staff as necessary at your business.
Manager Guide Employees