TimeForge Knowledge Base

Export your payroll

Updated Aug 26, 2020

TimeForge is an extensive and powerful employee schedule and attendance tracking management package, and you can begin to see some of TimeForge's power by clicking on the Attendance tab. Many, but not all, of the time and attendance capabilities occur within the Attendance tab.

With TimeForge, you can add or edit attendance by date or employee, approve payroll for pay periods, export employee payroll to a third-party payroll company, and run numerous reports to review employee attendance.

There are several ways to manage employee payroll inside of TimeForge, and many users simply run one of the many payroll reports at the end of their pay period. This works well for many TimeForge customers.

You can also manage the approval process by approving time cards for a pay period, reviewing any sick, vacation, or PTO time, and then exporting payroll to one of our supported payroll providers. To use this feature, you must first have set up payroll periods for your location.

With TimeForge, you can export employee payroll to many payroll providers, including QuickBooks, ADP, Paychex, SurePayroll, Heartland Payment Systems, CompuPay, and others.

Navigate to the attendance tab.
  • Log in
  • Hover over the "Attendance" page
  • Click on "Approve/Export Payroll"

Choose an employee payroll period

Choose an employee payroll period.

Choose an employee payroll period to export. This will normally be the most recent payroll period that has ended.

Note: To use TimeForge payroll approval, you must configure the payroll period for your location.

Review and approve employee attendance.

Review and approve employee attendance.

If you have not yet processed the selected pay period, TimeForge will display a list of time card punches for the pay period.

You can review staff member time cards by date, time, employee, position, or cost.

Additionally, TimeForge will display outliers, or "Most Different" time entries, so that you can quickly and easily identify time punches that may be erroneous or problematic.

Focusing on time entries labeled "Very Different" will allow you to find missed punches, late and early clock ins, employees who forgot to clock out, and other strange data before you have approved the payroll. After the payroll is approved, you will not be able to edit the time punches inside of TimeForge. Instead, you'll need to make the changes in your payroll program.

Note: You will not be able to approve payroll if employees are currently clocked in for the time period.

When you are ready to Approve payroll, click on the Approve Attendance Export at the bottom of the screen.

Reviewing employee attendance prompt.

Reviewing employee attendance prompt.

Prior to clicking "Approve Attendance Export" you must click and select each day that you are exporting payroll for or you will be prompted with the above message. The main purpose of this prompt is to decrease the instance of error.

Review and approve employee Sick/Vacation/PTO.

After approving attendance, you will have a chance to review, edit, and approve Leave Type requests.

First, you will see a summary of all Sick/Vacation/PTO and you will be able to adjust the hours as needed.

Next, you will see the Totals by Leave Type followed by the Totals by Employee.

If you are sure all of your Leave Type hours are correct, click the Approve Sick/Vacation/PTO button at the bottom of the page.

Note: This is the only time you will see this page. Rolling back the pay period will not roll back the Sick/Vacation/PTO Approval page. Do not click the Approve Sick/Vacation/PTO button unless you are positive the totals are correct.

Choose your payroll provider

Choose your payroll provider.

Choose your employee payroll provider from the drop-down list.

Note: Choosing the correct provider is crucial because each provider has a different file format.

Employee payroll export results

Employee payroll export results.

TimeForge will process the time card punches for the payroll period you selected and return a payroll file to you, which will allow you to send the file to your payroll provider.

To ensure a successful import into your payroll provider, you will be prompted to correct any problems before an employee payroll period will be exported.

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