TimeForge is a complete labor management suite that helps with difficult tasks such as scheduling, attendance tracking, and watching labor costs. In order to build an employee schedule, you will need to enter in employees' job positions. Don't worry though, adding, editing, and removing positions (also known as job codes in some industries) from within TimeForge is simple!
Job positions for staff members are automatically synchronized with the information from the Point of Sale systems that TimeForge integrates with.
Navigate to the Positions page under the Set Up tab
Add a new position
Click the + Add A New Position button
Fill out the position form
- Required fields are marked with a red asterisk(*).
- Each position must have a unique description, e.g. Line Cook 1, Line Cook 2, Line Cook 3.
- The Color option allows you to choose a color for this position on the schedule.
- Other fields include the base pay rate and pay scale, which can include hourly or salaried, bi-weekly pay periods, and even one-time payments, such as a live band or other entertainment. Choose an appropriate overtime calculation if desired.
- If you are exporting payroll to a payroll system, you may need to include a Payroll identifier for the payroll company. Include this in the "Payroll ID" section as well.
When finished, click the Departments tab if you have enabled departments in TimeForge, otherwise click Add This Position.
Select the departments
If you have departments enabled, select the departments that will be associated with this new position, then click the Add This Position button.
Edit a position
To edit (or delete) a position at the Corporate level, you must first assign it to a department to which you have access. While in grid view, click anywhere on a Position to edit its details.
Additional tabs
When you edit a position from the Corporate level, you may notice additional tabs, such as the Human Resources tab, which will allow you to specify the HR documents required for this position:
When you edit a position at the Location level, you may see additional tabs for Applicant Tracking Steps (if you have TimeForge HR), Station/Section, Multi-Level Pay Rates, and Threshold:
Applicant Tracking is available with the TimeForge Human Resources package and can be used to keep track of applicants through each step of the review and hiring process, such as interviews, paperwork, and drug test reports. This tab will appear at both the Corporate and Location levels.
To learn more, check out our guide on how to create Applicant Tracking Steps!
Each position can have a number of sections or stations associated with it, which are specified for each location. This will allow you to schedule very specifically, if necessary.
A few examples of where this might be helpful:
- A Server position might have stations or sections for each grouping of tables, such as Section 1, Section 2, Section 3, etc.
- A Lifeguard position might have stations or sections for each lifeguard tower or chair, such as Dive Chair, Kiddie Pool, Lap Pool, etc.
- A Cook position might have stations or sections for each cooking position, such as Prep, Pizza, Grill, etc.
In some states and municipalities, staff members are paid different rates based on the time they arrive. TimeForge supports this by allowing you to enter different rates during different time periods throughout the day.
For example, if a Server shows up before your restaurant opens, the pay rate may be lower than when the restaurant is operating.
The ability to set a sales threshold is available with TimeForge BI Lite (also referred to as TimeForge Sales). Here, you can assign a maximum labor cost to a specific job position.
Delete a position
To remove a position, simply click on the red X or Delete link for that position. TimeForge will prompt for verification before removing the position.
TimeForge will not allow you to remove a position if an upcoming schedule or template uses the position, or if an employee is currently clocked in with the position.
